Key Responsibilities:

• Responsible to answer Phone calls, taking message and handling correspondence and redirect them where necessary. Manage daily/ weekly/ monthly agenda and arrange meeting and appointments.
• File and update contact information of employees, and other departments and maintain confidentiality of documents. Update Master record of Department on time basis.
• Facilitate the HOD-QA in arranging meetings and preparing and disseminating correspondence, meeting minutes and forms.
• Maintain and compile reports and activity logs of Department e.g. weekly activity Log.
• Check frequently levels of office supplies and place appropriate orders.
• Facilitate and coordinate with other teams during 5th ICPS Pre-conference workshops and Main conference & training.
• Perform any other tasks as assigned by the supervisor/HOD from time to time

Qualifications and Experience:

• Graduate with 2-3 years’ experience in a secretarial or administrative role.
• Should be proficient at the use of MS-Office.
• Good communications and interpersonal skills